NASA Solutions for Enterprise-Wide Procurement (SEWP) VI

SEWP Overview

The NASA SEWP (Solutions for Enterprise-Wide Procurement), pronounced “soup,” provides the latest Information Technology, Communication, and Audio-Visual (ITC/AV) solutions and services for all Federal Agencies and their approved contractors. Created in 1993, SEWP I was the first Government-Wide Acquisition Contract (GWAC) in the federal acquisition space. Originally, the contract vehicle provided only technology products for NASA and all other agencies. SEWP has continually evolved over the past 30 years, expanding its scope to meet the requests of its customers. The SEWP vehicle represents acquisition innovation within the Federal Government. The program is self-funded through usage fees (0.34%) and provides all Federal agencies with acquisition support – more than 50,000 orders a year.

Fair Opportunity

FAR 16505(b) (1) provides that each contractor shall be given fair opportunity to be considered for each order exceeding $10,000 and issued under multiple award contracts. The FAR states that the method to obtain fair opportunity is at the discretion of the Contracting Officer (CO) and that the CO must document the rationale for placement and price of each order. Using the SEWP online Quote Request Tool is the recommended method to assist in this activity and to augment the required decision documentation. The SEWP Quote Request Tool (QRT) will automatically include the Contract Holders within a selected Group or based on a suggested source.

What’s in Scope for SEWP VI?

SEWP is designed to provide a broad suite of Information Technology, Communication and Audio Visual (ITC / AV) solutions and services. Technology is ever-evolving and for that reason SEWP’s processes enable our Contract Holders to add new commercial technology and IT services to their contract daily, as requested by our customers. The focus of SEWP is on the full suite of technology offerings that simplify Governmental access and Industry offerings across the entire ITC/AV solutions and service landscape. SEWP is composed of three (3) scope categories detailed below. If you would like SEWP to determine if your requirement is within scope of the SEWP VI contract, please send an overview and/or bill of materials (BOM) to [email protected] and we will quickly review and provide feedback.

The SEWP Contracts were awarded by scope category, and the three categories are:

• Category A -ITC/AV Solutions
• Category B -Enterprise-Wide ITC/AV Service Solutions
• Category C -Mission-Based ITC/AV Service Solutions

Order Process

The internal ordering process of each Agency varies. The process and accompanying forms for Purchase Requests (PR) and Delivery Orders (DO) that are issued against a SEWP contract is defined by the issuing Agency, not the NASA SEWP Program Management Office (PMO). The typical process is for an end-user to determine a requirement and generate a Purchase Request (PR).

The PR along with any necessary funding information is sent to that Agency’s procurement office which results in the issuance of a DO. Any valid Federal Agency DO form, and the associated Delivery Order number may be used. The NASA SEWP Program Management Office (PMO) does not issue Delivery Orders – these must be issued through the issuing Agency’s procurement office. The SEWP Program Management Office (PMO) reviews, processes and tracks issued DOs and forwards them to the Contract Holder(s).

Some Agencies have special requirements for issuing IT Delivery Orders. It is the Issuing Agency’s Contracting Officers’ (COs/KOs) responsibility to be aware of any Agency-specific policies regarding issuing orders via an existing contract vehicle and Government-Wide Acquisition Contracts. There are no requirements under the SEWP Contracts for issuing Agencies to use other intermediary procurement offices, except as directed through their own internal policies.

If modifications are made to any order, these modifications must also route through the SEWP Program Management Office (PMO).

Order Requirements

Delivery Orders are required to contain the following information for processing. If the information below does not appear on the Delivery Order, the order may not be processed, or processing may be delayed:

• Delivery Order Number (any valid Government DO is allowed)
• Quote from a SEWP Contract Holder verifying the viability of the order
• Date Delivery Order Issued
• SEWP Contract Number
• NAICS Code that applies to the order
• Contract Type
• SEWP Contract Holder’s Mailing Address and Phone Number
• Issuing Office: Agency Name and Mailing Address
• Ship to Office: Agency Name and Mailing Address
• Total Dollar Amount of Order
• Contracting Officer’s Signature
• Contracting Officer’s Phone Number
• Date Delivery Order Signed
• Line Items/Pricing

Ordering Guide

NASA’s Solutions for Enterprise-Wide Procurements (SEWP) contracts are available for use by all authorized users of Government-Wide Acquisition Contracts in the Federal Government.

All Federal Agencies have used NASA SEWP to purchase an array of Information and Communication Technology and Audio/Visual (ITC/AV) products and services. The scope of SEWP VI covers anything and everything related to ITC/AV with very few exceptions.

Click here to access Peregrine’s SEWP VI Ordering Guide

Surcharge Rates

As of October 1, 2020, the SEWP surcharge for all orders is 0.34%. The fee is included in the price of all products and services and is not separately listed on quotes. It is the Contract Holder’s responsibility to pay the fee from their quoted prices. NASA SEWP reserves the right to adjust all surcharge rates as the SEWP Program Management Office (PMO) budget requires.

The NASA SEWP Program Management Office (PMO) operates on a non-profit, self-contained Full Cost Accounting Budget. The fees are set solely to fund the services and staff provided by the NASA SEWP Program Management Office (PMO). Collection of excess fees will result in either an increase in services, a decrease in the fee structure or a combination of the two.

Economy Act

Delivery Orders issued against the SEWP contracts are not subject to the Economy Act. FAR 17.500(b) states that The Economy Act applies when more specific statutory authority does not exist. Examples of acquisitions to which the Economy Act does not apply (17.500(b)(2) include procurements using Government-Wide acquisition contracts. SEWP contracts are Government-Wide acquisition contracts.

The statutory authority allowing usage of the SEWP contracts by the entire Federal Government is NASA’s designation as an Executive Agent by the Office of Management and Budget (OMB) based on the Information Technology Management Reform Act (ITMRA) of 1996, now the Clinger-Cohen Act.

All SEWP delivery orders must be routed through the NASA SEWP Program Management Office (PMO) to ensure all ordering information is complete, accurate and in scope with the applicable contract. However, NASA does not issue orders for other Agencies under the SEWP contracts, and other Federal Agencies do not send funds to NASA. Each SEWP delivery order is funded and issued to the SEWP Prime Contractor by a Contracting Officer at the ordering Federal Agency.

Credit Cards & Micro-purchasing

Credit card purchases under the micro-purchase limit are Agency dependent and may be performed by contacting SEWP Contract Holders directly to request a quote.

If you have not identified a specific SEWP Contract Holder from which you would like to request a quote, you may select one (or more) from the Credit Card POCs to contact for a quote. You may also use the Quote Request Tool to receive quotes.

The NASA SEWP VI (Solutions for Enterprise-Wide Procurement) ordering period runs from November 1, 2026, through October 31, 2036, providing federal agencies and authorized contractors streamlined access to IT, communication, audio-visual (ITC/AV), software, and cloud solutions.

Standard SEWP VI Ordering Process

1. Define Requirements & Generate PR:
   • The end-user identifies an IT requirement and creates an internal Purchase Request (PR) with funding details.
2. Request Quotes (QRT):
   • Submit a Request for Quote (RFQ) through the online SEWP Quote Request Tool (QRT) to distribute requirements to contract holders.
   • Orders exceeding the micro-purchase threshold must follow Fair Opportunity rules (FAR 16.505(b)(1)).
3. Issue Delivery Order (DO):
   • The agency’s contracting office evaluates quotes and issues a formal Delivery Order (DO) citing the SEWP VI contract number and contract holder information.
   • Route and submit orders/DOs to [email protected] or via the official submission flow.
4. PMO Review & Fulfillment:
   • The NASA SEWP Program Management Office (PMO) reviews, validates, processes, and tracks the DO before forwarding it to the Contract Holder.
   • Fulfillment begins once an official SEWP Tracking Number is assigned.